If you’ve ever had to plan an event you know just how much work is involved in choosing the best venue and setting up the tech. Not to mention making it memorable for your guests. But what a lot of us overlook events are likely to generate an enormous amount of waste and consume an eye-opening amount of energy.
It’s time for a change. Many are becoming aware that events don’t need to have an enormous environmental impact. It doesn’t matter if you’re putting together a small team on site or a massive hybrid conference, promoting sustainable events isn’t just the right decision to make, it’s the right option to take.
Why should you consider going green at your event?
This number could surprise you. A three-day gathering that has 500 attendees could generate 2,835 kilograms of waste and use nearly 300,000kWh of electricity. It’s not just a large number it’s a big chance to make improvements.
The people of today are concerned about sustainability. They would like to see their favorite companies and brands walking the ethical code. If you make the effort to implement sustainable event planning, you’re not only helping the planet, but you’re also making your audience aware that your values extend beyond the screen or stage.
Simple Waste Management: The best way to reduce clutter
Let’s start by tackling waste. Events can be goldmines of unnecessary clutter single-use plastics leftover food items and printed brochures that nobody is interested in, and so on. But with a little intention, sustainable waste management is easier than you think.
Here are some easy modifications that can go a far:
1. Replace disposables with compostable or recyclable alternatives.
2. Go paperless: Use QR codes or event apps instead of printed documents.
3. Donate leftovers If you’re working alongside caterers, arrange the donation of leftover food items to local charities.
4. Set up recycling stations It should be easy for visitors to dispose of waste in a responsible manner.
It’s not about perfection, but advancement. Each waste item that you can reduce or divert is an achievement.
Managing energy like an expert (without having the status of one)
It’s not necessary to be an engineer in order to make wise energy choices. The first step to change is to simply be aware of the amount of energy that events use. When we talk about strategies to manage energy for events, this doesn’t mean that you have to give up comfort or modern technology. It just means that you need to be aware of how they are used.
Here are some simple ways to cut down on your energy usage:
1. Be sure to look for venues that are certified environmentally sustainable or utilize renewable energy sources.
2. For displays and AV, use LED lighting and energy-efficient equipment.
3. You can hold virtual or hybrid events to reduce the cost of travel and venue.
4. Simple is best: most elegant configurations generally require less power.
The idea is to create an experience that’s just as powerful but uses less resources.
The GreenUP Checklist: Your Secret Weapon
The GreenUP Checklist is a great tool to get started. The checklist breaks every step into clear actions.
This checklist is designed around the United Nations’ Sustainable Development Goals and ensures that you’re in line with something more than your own event.
You can create a positive impact
Sustainable events don’t necessarily mean that you’re perfect and it’s more about taking the time to plan. When you take a step or ten, you’re helping shift the entire industry towards something more sustainable.
People will remember the great speakers, the engaging conversations, and most importantly the aspect that the event didn’t feel wasteful or outdated. Let your guests know that caring for the environment is an integral part of the overall event by leading with a purpose.